📚 The Journal That Gives Birth to Another Journal
Or a little about how paper routines can reproduce.
Once, this was quite a normal part of the job.
📖 There is a journal.
To manage it — a “Journal of Journal Tracking” appears.
A journal of journal tracking has appeared — which means it also needs to be managed.
And to control how the journal of journal tracking is maintained…
😏 That's right. Another journal is needed.
And at some point, the employee is no longer working but is engaged in an intriguing process:
📝 write →
📋 copy →
📑 verify →
✍️ sign →
📂 file →
🔍 find it in a couple of months.
Sound familiar?
This is no joke. At least, it used to be quite common in many organizations.
And the problem is not the journals themselves.
The problem begins when work control transforms into a separate job.
🔄 How Paper Routines Appear
📄 Information needs to be recorded.
↓
📄 A journal appears.
↓
📄 The journal needs to be controlled.
↓
📄 A new journal appears.
↓
📄 Now two journals need to be controlled.
↓
📄 …
And this can continue almost indefinitely.
As a result:
⏱️ more time is spent on paperwork;
📚 the number of documents increases;
🔁 information duplication appears;
❌ the likelihood of errors rises;
💼 and there is less time for actual work.
⚙️ What does automation do?
Instead of recording information multiple times, the system can do it once — and then use the data automatically.
For example:
✅ information is entered once;
🔄 then it automatically goes into the necessary reports;
🔔 responsible parties receive notifications;
📊 leaders see up-to-date data;
🔎 the necessary information can be found in seconds.
And no “Journal of Journal Tracking”.
At least, not in electronic form. 🙂
💡 Automation is not necessarily about complex technologies.
Sometimes automation starts with a very simple question:
“Why are we recording this a second time?”
If there’s no good answer to this question — perhaps it’s time to automate this routine.
#automation
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